The Iraqi Commercial Office will only legalize Certificates of Origin (CO’s) and Commercial Invoices (CI’s). (Other documents can be legalized via our GENERAL CONSULAR SERVICES)
The following are the steps to legalizing CO’s & CI’s:
Step 1:
Certificates of Origin and Commercial Invoices should be legalized/stamped by the local Chamber of Commerce and Public Notarized. Then legalized by the Secretary of State of where the documents originated in.
Step 2:
The documents should be legalized by the U.S. Department of State – Authentication Office in Washington D.C. (optional)
Step 3:
The documents should be delivered to the Office of the Iraqi Commercial Attaché
Iraq Commercial Office
6066 Leesburg Pike
Suite 550
Falls Church VA 22041
Important Notices:
1) Certificates of Origin must include (Product name, Production/Manufacturing Company, Location of Origin/Production, Freight Forwarder, Importer, the Shipping Method (Air/Sea), and Port Location).
2) Commercial Invoices must include (Product Name, Type of Product, Quantity, Price Per Unit, Total Shipment Amount, and the Importer’s Name & Address).
3) Certificates of Origin and Commercial Invoices must include the final destination (full name & address) in Iraq, along with the US Company’s name, address, and contact information.
4) If the product(s) listed in the Certificate of Origin and the Commercial Invoice ship to a private sector in Iraq, the US company must attach a copy of the Certificate of Conformity (COC) from INTERTEK INT LIMITED UK, HQTS CHINA. If the goods are regulated by the ICIGI program or provide us a letter from one of those companies if the goods are non-regulated products. To see the list of the products that require a COC, click here.
5) If the C/O and C/I show the product(s) is going to an Iraqi government entity (Public Sector) the company must provide us a contract between (The company) and (Iraqi government entity).
Foreign Products:
- If the product(s) listed in the Certificate of Origin and the Commercial Invoice is of foreign origin (Ex. France), the US Company must provide the original Certificate of Origin where the products were produced (Ex. From France), including a new Certificate of Origin issued by the US Company in the United States. Or provide an official letter. (See Sample).
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- If the product(s) listed in the Certificate of Origin and the Commercial Invoice is of mixed origins, the US Company must attach a letter stating that the products (whole/partial) were produced on their behalf for their sole use and distribution. (See Sample).
Fees:
- A money order made payable to the “Iraqi Commercial Attache/Embassy of Iraq” must be attached to each document ($100 for each CO and $100 for each CI).
Supporting Documents:
- The Office of the Iraqi Commercial Attache holds the right to request any necessary supporting documents for cross-checking before the legalization (examples: L.C. / Contract(s), etc.)
- When exporting products to a non-governmental importer in Iraq, the Bill of Lading, Inspection, and Insurance must be attached.
- For our records, photocopies of each page (CO’s & CI’s) must be separately attached in your submission.
- Health certificates issued by a related US Government Agency must be attached when exporting food or drugs.
- When exporting Cigarettes; a letter of proof from the manufacturer must be attached stating the products were manufactured in their authorized facility; moreover, if the importer is an authorized distributor or agent of the manufacturer, proof of the Regional Agency, Re-seller, or Distribution Certificate(s) must be submitted.
- Certificates of Origin & Commercial Invoices must be legalized together and submitted at the same time. When submitting documents for legalization individually, follow these guidelines:
- When submitting a CI individually: A stamped and certified copy of the Certificate of Origin must be attached separately.
- When submitting CO individually: a copy of the Commercial Invoice must be attached separately.
- When submitting the documents via direct mail (UPS, DHL, FedEx, USPS, etc…) a pre-paid envelope must be included along with photocopies of all the documents.
- The Office of the Iraqi Commercial Attaché doesn’t legalize “Proforma Invoices”.
